PART I- CONSTITUTION AND BYLAWS
ARTICLE V - OFFICERS
Section 1. TERM
The officers of the NYSCSS will be elected for a term of one year. The elected officers will consist of President, President-elect, Vice President, Secretary and Treasurer. These officers will take office on July I following their election and will hold office through June 30 of the following year. Elected officers must have been a member of NYSCSS for at least one calendar year. No person will be nominated for President-elect who has not served previously as an elected officer of NYSCSS.
Section 2. NOMINATIONS AND ELECTIONS
The Nominating Committee will be composed of three members, each appointed for a three-year term. The President will appoint one new member each year and fill vacancies in the unexpired term of a committee member when that occurs. The senior member of the Nominating Committee will serve as chairperson. The first year that this Constitution is implemented, members will be appointed for one, two and three-year terms respectively. The Nominating Committee will submit the list of nominees to the President and the Executive Secretary at least twelve (12) weeks prior to the annual meeting. The membership will vote, and return their ballots by a deadline, prior to the annual meeting, designated by the President.
The Nominating Committee should strive to nominate candidates who work at different grade levels, and who come from various areas of the state. It may not nominate the incumbent for President, President-elect and Vice President for those positions, unless these positions have been filled by succession. Anyone who is a member of the NYSCSS may run for any office for which the qualifications are met, upon presentation of a petition to the Executive Secretary at least ten weeks prior to the annual meeting. The petition must be signed by a minimum of fifty (50) NYSCSS members representing a minimum of three affiliated councils.
Section 3. PRESIDENT
The President of NYSCSS will have full executive powers over the affairs of the Council, and will be chairperson of the Board of Directors, and of the EXECUTIVE COMMITTEE. The duties of the President will include:
a. Preparing the agenda of Council meetings, Executive Committee meetings, and meetings of the Board of Directors
b. Appointing, with the advice of the Executive Committee, the chairpersons and members of all committees, creating ad hoc committees, when necessary; and establishing the guidelines and rules for the above said committees.
c. Directing the other elected officers, and the Executive Secretary, in the administration of
their respective duties.
d. Supervising the financial affairs of the Council, including the Treasurer's preparation of a budget, and authorizing an audit of the financial records of the Council at the close of the
fiscal year, June 30, of each year.
e. Appointing an archivist to collect, and preserve the records, publications and correspondence of the Council.
f. Casting one vote for the incumbent, in the case of a tie vote in the election for the Council's officers.
g. Performing all other duties necessary to fulfill the functions of the office.
Section 4. PRESIDENT-ELECT
The President-elect will assist the President in the administration of Council affairs, and will be Chairperson of the Convention Planning Committee of the annual meeting of the Council. If the office of President becomes vacant, the President-elect will succeed to that office.
Section 5. VICE PRESIDENT
The Vice President will assist the President in the administration of Council affairs and will be Chairperson to the affiliated councils and groups. If the office of President-elect becomes vacant, the Vice President will succeed to that office.
Section 6. SECRETARY
The Secretary will maintain minutes of all meetings, and assume all duties as directed by the President.
Section 7. TREASURER
The Treasurer will receive all dues, and other income, keep complete financial records, pay all authorized bills, and report on the financial affairs of the Council at their annual meeting and at such other times as directed by the President. The Treasurer will prepare the budget for approval of the Board of Directors at the Fall meeting. The Treasurer may delegate clerical/bookkeeping duties to an Executive Secretary; the supervisory and fiduciary responsibilities remain the exclusive responsibility of the Treasurer.